Outgrowing QuickBooks Online? See how Odoo runs the whole business, not only the books

For small businesses whose stock, orders or sites have outgrown the books.

Too deep?

The short answer

• QuickBooks Online is a good fit for US freelancers, small businesses and nonprofits.
• Odoo is a good fit for businesses whose stock, orders, sites or online sales have outgrown the books.
• TRC ERP sets Odoo up for your business and connects what you keep.

What QuickBooks Online does well

• Accounting, payments and payroll in one cloud platform.
• Automation that categorizes transactions, drafts invoices and sends payment reminders.
• More than 800 integrations.
• Plans that run from one user up to 25 users on Advanced.

Sources: Intuit: QuickBooks Online opens quickbooks.intuit.com ↗ (checked 11 October 2026).

QuickBooks Online and Odoo, question by question

Your question · What happens · Odoo 20 · How TRC delivers it

Finance and tax

Can it file my VAT or sales tax? · Available in Odoo · UK Making Tax Digital VAT filing is standard; US sales tax through Avalara AvaTax; other countries through Odoo's localizations. · Standard in Odoo · TRC configures

Bank feeds? · Available in Odoo · Bank synchronization and reconciliation. · Standard in Odoo

Stock and operations

Stock, orders and purchasing with the accounts? · Available in Odoo · Inventory, Sales and Purchase share one database with Accounting. · Standard in Odoo

A shop point of sale or an online store? · Available in Odoo · Point of Sale and eCommerce, in the same database. · Standard in Odoo

People and scale

Several companies? · Available in Odoo · Multi-company in one database. · Standard in Odoo · TRC configures

Payroll? · Stays, connected to Odoo · Your payroll provider posts journals into Odoo. · TRC connects

Setup and data

Can my accountant work in it? · Available in Odoo · Accountant access, with the reports they need. · Standard in Odoo · TRC configures

Will my history come across? · TRC moves it across · Lists, balances and the history you choose. · TRC builds

Where Odoo goes further

Stock, sales and accounts in one system

Orders, stock and invoices share one record, so nothing is retyped between packages. Standard in Odoo

A point of sale and an online shop on the same records

Point of Sale and eCommerce sell from the same stock and post to the same books. Standard in Odoo

Several companies in one database

Each company keeps its own books, with intercompany rules between them. Standard in Odoo · TRC configures

How TRC handles the rest

US sales tax

Odoo's US localization is based on US GAAP, and Avalara AvaTax is integrated for US and Canadian companies. TRC sets it up.

Payroll

TRC connects your payroll provider: ADP, Paychex or Gusto in the US; Employment Hero, which Odoo connects to, or BrightPay in the UK; SimplePay in South Africa. Pay runs stay where they are and journals post into Odoo.

Your accountant

TRC brings your accountant into the review and sets up the access and reports they need.

Bank feeds and history

TRC sets up bank feeds and moves the history you agree in the review.

Moving across

• What comes over: opening balances, customers, suppliers, products, open items, and history to a date you agree.
• How: TRC maps your QuickBooks Online data and runs a trial import. You check it, then the switch happens at a period end.
• What runs alongside: Anything you keep, such as payroll or a specialist system, is connected rather than replaced.

Your history comes with you and stays readable.

Who should stay on QuickBooks Online

• You mainly need bookkeeping, invoicing and payroll.
• Your accountant runs your books and nothing else needs to connect to them.

Questions buyers ask

Yes. We include your accountant in the review and agree the reports and access they need before you switch.

Keep your payroll provider. TRC connects it so pay journals land in Odoo.

Through Avalara AvaTax, which Odoo integrates for US and Canadian companies.

Yes. You choose opening balances or full transaction history in the review.

Your CORE report sets out the full cost of each option, side by side.

Why TRC

TRC has built bank feed and payroll integrations for many years. We move your QuickBooks history and bring your accountant into the review.

An official Odoo partner, registered in the US, UK, Ireland and South Africa.

From our implementation and support experience

Marymount. A hospital and hospice moves off Sage 50.

Read the story

Odoo applications involved

Journeys to explore

• Small business · Retail An owner with one to five shops, often a website, and a point of sale system or accounts package that has done its job for years.
• Small business · Manufacturing A workshop or startup maker, often selling online and to trade, where the owner works out costs at month end, if at all.
• Small business · Wholesale distribution A wholesaler with up to 100 people, usually one warehouse, where the owner still approves credit, chases payments and knows every key customer by name.
• Mid-market · Wholesale distribution A distributor with one or more warehouses, trade accounts on negotiated terms, and retail customers who set their own delivery rules.

Tell us how you work today and we will show you it in Odoo.

• Odoo US fiscal localization (20.0) opens odoo.com ↗
• Odoo UK fiscal localization (20.0) opens odoo.com ↗
• Checked 9 October 2026.

Still on QuickBooks Online? Tell Brad about your business, and we'll start from what you've just read.

• Home
• Moving from another system
• Accounting
• Inventory
• Sales
• Purchase
• Point of Sale
• eCommerce
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